{"id":106,"date":"2014-02-17T11:52:32","date_gmt":"2014-02-17T11:52:32","guid":{"rendered":"http:\/\/localhost\/?page_id=106"},"modified":"2017-02-20T14:10:42","modified_gmt":"2017-02-20T03:10:42","slug":"how-to-use-outlook-with-voice-operated-computing","status":"publish","type":"page","link":"https:\/\/rsi.org.au\/index.php\/treating-rsi\/computing-by-voice\/how-to-use-outlook-with-voice-operated-computing\/","title":{"rendered":"How to use Outlook with voice-operated computing"},"content":{"rendered":"<h2>Navigating in the inbox<\/h2>\n<ul>\n<li>\u201cMove up\/down number \u201d e.g. \u201cmove up 3\u201d.<\/li>\n<li>\u201cPage up\/down \u201d| \u201cgo to top\/ bottom \u201d.<\/li>\n<\/ul>\n<h2>Moving between inbox calendar etc<\/h2>\n<ul>\n<li>\u201cSwitch to\/ go to inbox\/contacts\/calendar\/sent items \u201d e.g. \u201cgo to inbox\u201d, \u201cgo to calendar\u201d, \u201cgo to sent items\u201d or just try &#8220;sent items&#8221;.<\/li>\n<\/ul>\n<h2>Opening and closing emails etc<\/h2>\n<ul>\n<li>\u201c Open\/ new\/ send\/ delete\/ reply to\/ forward\/ print\/ close + message\/ e-mail \u201d e.g. \u201cnew message\u201d, \u201creply to message\u201d, \u201cprint mail\u201d.<\/li>\n<li>Try just one word, for example, &#8220;reply&#8221;.<\/li>\n<li>\u201cReply to all\u201d.<\/li>\n<li>\u201cAttach a file\u201d.<\/li>\n<li>\u201cCheck names\u201d (will do same as Ctrl+K i.e. retrieve contact from address book).<\/li>\n<\/ul>\n<h2>Moving between fields in an email<\/h2>\n<ul>\n<li>\u201cTo\/ cc\/ bcc\/ subject\/ body field\u201d e.g. \u201csubject field\u201d, \u201cbody field\u201d; or \u201cpress tab\u201d.<\/li>\n<li>\u201c Go to\/ move to to\/ cc\/ bcc\/ subject\/ body field\u201d e.g. \u201cgo to body field\u201d, \u201cMove to field\u201d.<\/li>\n<\/ul>\n<p><b>Tip:<\/b> Put frequently used phrases like \u201cHello Sue\u201d, \u201cHi John\u201d in Dragon\u2019s vocabulary<\/p>\n<h2>Folders<\/h2>\n<ul>\n<li>\u201cMove message to folder\u201d or \u201cpress control shift V\u201d.<\/li>\n<li>To go to a folder say \u201cpress control Y\u201d.<\/li>\n<\/ul>\n<h2>Opening attachments<\/h2>\n<ul>\n<li>To save attachments without opening the e-mail, highlight the e-mail, then say \u201cFile\u201d then \u201csave attachments\u201d, then &#8220;press arrow&#8221;.<\/li>\n<li>If you want to open the attachment, rather than save it, you have the following options:\n<ul>\n<li>With the e-mail open, move the mouse pointer over the attachment and say \u201cmouse double-click\u201d, then \u201copen it\u201d or \u201cmove up one\u201d, then \u201cok\u201d.<\/li>\n<li>With the e-mail closed and selected in the inbox, say \u201cpress shift key F10\u201d. This is equivalent to a right mouse click and will bring up the context menu. Say &#8220;press shift key F10&#8221;, then &#8220;view attachments&#8221;, &#8220;press arrow, press enter&#8221;. Alternatively, move the mouse pointer over the closed e-mail and say \u201cmouse right click\u201d. Then \u201cview attachments\u201d or \u201ctype h\u201d, then \u201cpress enter\u201d, \u201dopen it\u201d, \u201cok\u201d.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<h2>Addressing an email<\/h2>\n<h3>Method 1: Accessing the address book from an email<\/h3>\n<p>When in the \u2018To\u2019, \u2018Cc\u2019 or \u2018Bcc\u2019 fields of an e-mail, say \u201caddress book\u201d, or \u201cclick to\u201d, then in the \u2018select names\u2019 dialogue box, dictate the name of the addressee. If misrecognised, say \u201ccorrect that\u201d. Alternatively, if you do not think Dragon will recognise the name, say \u201cspell\u201d then start to spell the name. This will bring you close to the name in the list. You can then say, e.g. \u201cmove down 2\u201d. Consider putting the name in Dragon\u2019s vocabulary if it\u2019s one you use frequently.<\/p>\n<h3>Method 2: Simply dictate the addressee\u2019s name into the \u2018To&#8217; or \u2018Cc\u2019 field of an e-mail.<\/h3>\n<p>In Sue\u2019s opinion, this is the simplest way to address e-mails to people you contact frequently.<\/p>\n<p>For this method to work successfully you will need to ensure that Dragon will recognise the name by adding it to the vocabulary (say \u201cedit vocabulary\u201d).<\/p>\n<p>Ensure that Microsoft Office will recognise the name by adding external contacts to Microsoft Office Contacts. Anyone inside your organisation will already be in the address book.<\/p>\n<p>Simply dictate the name into the \u2018To\u2019 field of an e-mail, then say \u201ccheck names\u201d.<\/p>\n<h2>Outlook contacts<\/h2>\n<ul>\n<li>\u201cGo to contact\u201d| \u201cnew contact\u201d| \u201cdelete contact\u201d.<\/li>\n<li>For a new contact, &#8220;address book, file, new entry, okay&#8221;.<\/li>\n<\/ul>\n<p><b>Tip:<\/b> When you have received an e-mail from someone outside your organisation and want to add their e-mail address to Outlook Contacts:<\/p>\n<ul>\n<li>With the e-mail open, hover the mouse pointer over their address in the \u2018from\u2019 field. Say \u201cmouse right click\u201d then \u201cadd to contacts\u201d. The name and e-mail address will automatically be added to the \u2018new contact\u2019 dialog. You will then need to say \u2018save and close\u2019. If this does not work, say \u201cpress alt key s\u201d or \u201cpress alt key sierra\u201d.<\/li>\n<li>For Dragon 10, try hovering the mouse over the &#8220;to&#8221; field when replying. Then follow the instructions above, but say &#8220;add to outlook contacts&#8221;.<\/li>\n<\/ul>\n<h2>Mail format<\/h2>\n<p>If you have any problems dictating in Microsoft Office, consider changing mail format to plain text. You won\u2019t have all the formatting functions available in rich text or HTML, but Dragon is likely to work better. Plain text is best for Dragon, rich text is second best, HTML worst.<\/p>\n<p>To change the mail format, go to Microsoft Office | tools menu | options | mail format tab and choose \u2018plain text\u2019 or \u2018rich text\u2019 from the \u2018compose in this message format\u2019 drop-down list. Uncheck \u2018use Microsoft Word to edit e-mails\u2019.<\/p>\n<h2 style=\"text-align: left;\">While you&#8217;re here&#8230;<\/h2>\n<p style=\"text-align: left;\">While you\u2019re here, how about helping us out with a donation?<\/p>\n<p style=\"text-align: left;\">\nWe\u2019re a really small organisation doing a really big job. We give people with RSI across Australia the info they need to get the right treatments, navigate the worker\u2019s compensation system and better manage daily life.<br \/>\nEvery little bit helps \u2013 so make a donation <a href=\"&quot;https:\/\/www.givenow.com.au\/rsiact\">here <\/a>to help us as Australia&#8217;s only RSI support organisation.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Navigating in the inbox \u201cMove up\/down number \u201d e.g. \u201cmove up 3\u201d. \u201cPage up\/down \u201d| \u201cgo to top\/ bottom \u201d. Moving between inbox calendar etc \u201cSwitch to\/ go to inbox\/contacts\/calendar\/sent items \u201d e.g. \u201cgo to inbox\u201d, \u201cgo to calendar\u201d, \u201cgo to sent items\u201d or just try &#8220;sent items&#8221;. Opening and [&hellip;]<\/p>\n","protected":false},"author":4,"featured_media":0,"parent":17,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"footnotes":""},"class_list":["post-106","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/rsi.org.au\/index.php\/wp-json\/wp\/v2\/pages\/106","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/rsi.org.au\/index.php\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/rsi.org.au\/index.php\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/rsi.org.au\/index.php\/wp-json\/wp\/v2\/users\/4"}],"replies":[{"embeddable":true,"href":"https:\/\/rsi.org.au\/index.php\/wp-json\/wp\/v2\/comments?post=106"}],"version-history":[{"count":5,"href":"https:\/\/rsi.org.au\/index.php\/wp-json\/wp\/v2\/pages\/106\/revisions"}],"predecessor-version":[{"id":827,"href":"https:\/\/rsi.org.au\/index.php\/wp-json\/wp\/v2\/pages\/106\/revisions\/827"}],"up":[{"embeddable":true,"href":"https:\/\/rsi.org.au\/index.php\/wp-json\/wp\/v2\/pages\/17"}],"wp:attachment":[{"href":"https:\/\/rsi.org.au\/index.php\/wp-json\/wp\/v2\/media?parent=106"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}